Transaction Coordinator – Novation & Dispositions (Real Estate Investment Company) - Contract to Hire

Transaction Coordinator – Novation & Dispositions Company: We Buy Houses USA Job Type: Full-Time / Contract Location: Remote Compensation: Competitive + Performance Bonuses About Us: We Buy Houses USA is a fast-growing real estate investment and acquisitions company operating nationally. Put 10–20+ properties under contract monthly Specialize in wholesaling, novations, and creative transactions Seeking a world-class Transaction Coordinator who can move deals from contract → listed → buyer → closed with speed, accuracy, and zero errors Ideal for someone who is organized, process-driven, and experienced specifically with novation transactions Role Overview You will manage the entire novation disposition pipeline after a property is signed. Handle 50+ active files at a time Coordinate sellers, agents, title, and internal teams Ensure accurate documentation, fast turnaround times, and full compliance Maintain structure, consistency, and high-volume workflow efficiency Key Responsibilities Novation Transaction Coordination Manage all steps from contract → MLS listing → offers → inspection → title → closing Coordinate novation paperwork, addenda, disclosures, and required documentation Ensure state-by-state novation compliance (assignment restrictions, limits, etc.) Track all deadlines: inspections, contract dates, title milestones, etc. Communicate daily with: Sellers Agents Buyers Title/escrow Internal dispositions team Listing & Agent Management Prepare and submit MLS listings Manage 40–50+ active listings with quick responsiveness Update prices, photos, access instructions, and listing data Track inbound offers and coordinate counters/acceptance Organize access, lockbox setup, vendor scheduling, and listing readiness Title & Closing Open title and push files through underwriting rapidly Clear liens, HOA issues, payoffs, and missing documentation proactively Ensure all novation-specific title documents are executed properly Coordinate walkthroughs, closing timelines, disclosures, and settlement statements Required Experience Must Have: 1–2+ years as a Transaction Coordinator working specifically with Novation deals Experience handling 50+ active transactions at once Strong understanding of: Investor transactions MLS workflows Title/escrow processes Inspections, contingencies, and deadlines Creative deal structures Tech-savvy with CRMs, spreadsheets, e-sign tools, and task apps Bonus Experience Wholesale dispositions (assignments, double closings) RESimpli CRM experience Multi-state experience (especially FL, OH, TX) What We’re Looking For Highly process-oriented with strong SOP and checklist discipline Exceptionally organized; able to turn chaos into structure Fast, clear communicator Zero-ego team player Someone ready to own and improve the disposition pipeline What We Offer Competitive monthly pay Fully remote position Long-term stable role with growth opportunities High-performance team environment with strong internal support How to Apply Please submit your resume and a brief summary that includes: Your novation transaction experience The average number of deals you’ve managed simultaneously The tools/software you’ve worked with Why you’d be an excellent fit for a high-volume investor company Apply tot his job