[Remote] Executive Assistant
Note: The job is a remote job and is open to candidates in USA. The AI Collective is a global non-profit uniting AI pioneers across various chapters. They are seeking an Executive Assistant to manage the operational aspects of their leadership team and support their mission of scaling a global movement. Responsibilities Manage calendars, email communications, and meeting prep across global time zones Coordinate logistics for events (multiple types, high frequency) Track action items and follow-ups from leadership meetings Maintain systems in Notion, Linear, and Google Drive Support chapter organizers, partnership outreach, and accelerator cohort logistics Process expenses, contracts, and vendor coordination Skills Have experience in event logistics, community building, or startup operations Are exceptionally organized with strong written communication Thrive in fast-paced environments where priorities shift daily Work autonomously with a low-ego, high-agency mindset Are excited about AI and want to be part of the movement AI-native - you use Claude, ChatGPT, or other AI tools daily Company Overview was born out of a passion for inspiring pharmacists to learn about the rapidly growing field of artificial intelligence. It was founded in 2023, and is headquartered in San Francisco, California, USA, with a workforce of 201-500 employees. Its website is