Paul, Weiss, Rifkind, Wharton & Garrison LLP is seeking a Professional Development Assistant Coordinator to join their dynamic team. The role involves supporting the training and development of attorneys, coordinating logistics for training programs, and maintaining compliance training databases.
Responsibilities
- Coordinate the logistics for assigned Corporate and Transactional practice groups trainings, including drafting and updating invites, drafting reminder emails, preparing hard-copy/electronic materials, reserving conference rooms, organizing catering requests, setting up conference rooms, greeting presenters and answering questions
- Draft continuing legal education (CLE) compliance documents, including sign-in sheets, affirmation forms and timed agendas
- Assist with logistics for the Corporate/Transactional department conferences, including planning, program logistics and recordkeeping
- Attend and monitor live training programs and remote training programs
- Maintain and update the firm’s compliance training database by entering CLE credit information for attorneys in a timely manner
- Maintain and update the Professional Development (PD) department calendar, practice group training calendars, attendance trackers and resource centers
- Assist in responding to attorney questions about training and development resources
- Assist with logistics and administrative tasks related to ad hoc projects and events for the PD department
- Serve as general back-up support for the PD department for department administration, programs and events
Skills
- Work independently and collaborate effectively in a team-oriented environment
- Strong written, verbal and interpersonal communication skills
- Strong time-management and organizational skills
- Flexibility and adaptability to manage multiple workstreams and shift focus quickly in a fast-paced environment
- Proactive, problem-solving, client service-oriented mindset, including the ability to work well with a team and effectively interface with attorneys and business professionals at all levels
- Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat (working with PDFs), Zoom, Teams and other relevant software and platforms
- Bachelor's degree required
- 1+ years of administrative experience in a law firm or a professional services firm a plus
- Experience in training and development, legal personnel, recruitment, human resources or other talent management roles a plus
- Experience with iManage, intranet systems and CE Manager a plus
Benefits
- Competitive compensation and benefits packages
Company Overview
- Paul, Weiss, Rifkind, Wharton & Garrison LLP is a global law firm of more than 1,500 lawyers focused on helping clients navigate their most complex legal and business challenges. It was founded in 1875, and is headquartered in New York, NY, US, with a workforce of 1001-5000 employees. Its website is http://www.paulweiss.com.