IT Vendor and Invoice Specialist

Why You Should Work With Us: At Sinceri Senior Living, we are a fun loving, employee-centric company like no other! Maybe that's why we have been certified by our employees as a Great Place to Work ® for our 6th Year in a row. Create your career with us and learn about all the career growth opportunities we offer. Have we sparked your interest yet? Apply online and join our wonderful team. Questions about the application process? Come visit us and our staff will be happy to assist you! Sinceri Senior living is proud to be an Equal Employment Opportunity employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. Minors must be at least 16 years of age to be employed by Sinceri Senior Living. Candidates submitted by unsolicited 3rd party recruiters will not be considered. Position Summary: TheIT Vendor & Invoice Specialist is responsible for processing andreconciling IT-related invoices, maintaining accurate vendor records, andassisting with the administration of IT vendor contracts and services. Thisrole supports the IT Asset & Vendor Manager by ensuring invoices align withcontracts, assets, and budgets, while providing financial transparency andtimely resolution of billing discrepancies. The position helps maintain strongvendor relationships and supports compliance with financial and regulatory Key Responsibilities: Vendor & Invoice Administration • Process and verify accuracy of all IT-related invoicesbefore submission for payment • Reconcile invoiceswith service agreements, purchase orders, and asset inventories • Maintain up-to-datevendor records including contact information, contracts, and SLA details • Assist in trackingvendor renewals and preparing documentation for contract reviews Financial Reconciliation • Identify and resolvediscrepancies between invoices, contracts, and received services • Provide monthlyinvoice reconciliation reports to the IT Asset & Vendor Manager • Track IT spend andprovide variance analysis as needed Support for Assets Tracking • Collaborate withITAM to align invoices with asset inventory and license management • Assist in preparing vendor and asset documentation for audits Reporting & Compliance • Generate routine spend and invoice tracking reports • Support adherence tointernal controls, compliance requirements, and IT policies Qualifications: Education & Experience • Associate's degree in Business Administration, Accounting,Finance, or related field (Bachelor's preferred) • 2-3 years ofexperience in accounts payable, vendor support, or financial reconciliation (ITexperience preferred) • Experience workingwith ERP or financial systems (e.g., Yardi, Microsoft Dynamics, Sage) Skills & Competencies • Strong organizational and reconciliation skills with highattention to detail • Ability to managemultiple priorities and meet deadlines • Proficiency inMicrosoft Excel and standard office applications • Strong written andverbal communication skills for vendor and internal stakeholder interaction • Customer-serviceorientation with a proactive approach to problem solving Apply tot his job