Administrative Assistant, Engagement

The Society of Actuaries is seeking an Engagement Administrative Assistant to support their Diversity, Equity & Inclusion (DEI) team and the Managing Director of Global Engagement. This hybrid role involves managing administrative tasks, coordinating programs, and ensuring smooth operations within the department. Responsibilities Manage complex calendaring and meeting logistics; prepare agendas and materials; handle invoices, expenses, and credit card activity; coordinate domestic and international travel (including visas); send reminders and track deadlines; support events and speaker coordination; and collaborate across teams on scheduling, contracts, and projects Oversee the DEI shared inbox; provide scheduling and administrative support for DEI meetings and volunteer groups, including preparing materials, polling and minutes distribution; maintain committee records and volunteer cross-checks; support Affinity Partner meetings and Work Groups; and assist with strategic DEI initiatives, orientation planning, and SOP maintenance Provide logistical support for Be An Actuary and other DEI outreach events by managing exhibitor payments and budget documentation and coordinating the packing and shipping of event materials. Collaborate with internal teams to implement and track DEI initiatives and support team meetings, section calls, and related administrative or technical needs Process exam reimbursements and stipends; maintain accurate reporting for reimbursements and budgets; manage department credit card activity; and support financial tracking for cross-department initiatives Skills Bachelor's degree or equivalent work experience 1–3 years of administrative experience Strong multitasking skills with the ability to shift priorities quickly Exceptional attention to detail and time management Proactive, solutions-oriented work style with strong customer service skills High proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and strong comfort working across technology platforms Benefits Generous Paid Time Off: Supporting work-life balance and personal well-being. Professional Development: Tuition reimbursement, continuing education funding, and opportunities for career growth. Health and Wellness: Comprehensive health benefits, wellness programs, and access to our Employee Assistance Program (EAP). Disability Coverage: Inclusive of life, short-term, and long-term disability benefits. Retirement Planning: 403(b) plan with a generous employer contribution. Parental Leave: Supportive maternal/paternal leave to help you focus on family. Flexible Work Environment: Hybrid schedule with predictable on-site expectations. Diversity & Inclusion: A workplace where diverse perspectives are valued and supported. Company Overview With roots dating back to 1889, the Society of Actuaries (SOA) is the world’s largest actuarial professional organization with more than 32,000 actuaries as members. It was founded in 1949, and is headquartered in Schaumburg, Illinois, USA, with a workforce of 51-200 employees. Its website is