Accounts Payable Clerk II

ABOUT US: Our focus is to provide our patients with the best healthcare experience through innovation, professionalism, and compassionate care. Our physicians and staff share our passion for patient-centric care and are knowledgeable, skilled, and empathetic to our patients’ needs. We continuously look for ways to improve our patient’s experience through data analytics, patient surveys, and feedback. Our commitment to patient care is also investing in our employees through ongoing continuing education and training. POSITION SUMMARY: The Accounts Payable Clerk II is a mid-level position responsible for the timely and accurate processing of vendor invoices, assisting with payment activities, and providing exceptional support to vendors. As a key member of our Accounting team, this role supports our organizational values—including excellence, quality service, commitment, and accountability—through strong communication, teamwork, and demonstrated job knowledge. General Responsibilities: • Complete all required compliance training. • Adhere to company policies, procedures, and regulations • Uphold accounting controls and recommend process improvements • Assist with special projects as assigned Accounts Payable Responsibilities: • Code and process a variety of vendor bills (invoices, expense reports, etc.) with accurate accounting coding • Reconcile vendor statements in a timely manner • Match invoices to purchase orders (POs) • Process vendor payments, including monthly online payments • Monitor and manage the AP email inbox • Communicate with vendors via phone and email to resolve account discrepancies • Process payments to vendors • Set up new vendors in the accounting system • Collect W9s and ACH forms from new vendors • Track all MSA malpractice invoices to ensure timely receipt • Provide AP accrual information Financial Reporting Responsibilities: • Review the PO system for accrual considerations • Review vendor accounts for effective accrual accounting KEY RESPONSIBILITIES: • Review, verify, and process invoices for payment. • Match purchase orders, receipts, and invoices to ensure accuracy. • Enter and maintain vendor information in the accounting system. • Prepare and process check runs, ACH payments, and wire transfers. • Respond to vendor inquiries and resolve payment discrepancies. • Reconcile accounts payable transactions and assist with month-end closing. • Maintain organized and accurate records of all accounts payable activities. • Assist with audits and provide documentation as requested. • Ensure compliance with company policies and financial procedures. • Support other accounting functions as needed. REQUIREMENTS: • High school diploma or equivalent; associate’s degree in Accounting or related field preferred. • 2-3 years of experience in accounts payable or general accounting. • Familiarity with accounting software and Microsoft Excel. • Strong attention to detail and organizational skills. • Ability to manage multiple tasks and meet deadlines. • Excellent communication and interpersonal skills. • Experience in a healthcare or multi-location environment is a plus. Preferred Education & Experience • Experience supporting multi-entities with multiple locations • Experience with Sage Intacct and Concur KNOWLEDGE, SKILLS, AND ABILITIES: • Patient Experience – Understanding and anticipate the patient’s needs. Proactively strives to exceed our patient’s expectations and provide ongoing education and communication. • Proactive- Keep others informed. Ask for help when needed, brings any challenges or concerns to leadership. • Analytical mind- capable of out-of-the-box thinking to solve problems. • Professionalism- Displaying cautious, helpful and ethical behavior. Maintaining composure even under difficult and challenging circumstances. • Excellent Communication Skills – written & verbal. Focus on becoming an active listening to better understand the needs of co-workers and patients. • Drive for Results – Strives for improving the patient experience by committing to continuous improvement and doing above and beyond for optimal outcomes. • Focus on Efficiency – Utilizes technology, innovation, and process improvements to continuously improve efficiency and effectiveness. • Teamwork- Participates as a team member and establishes strong working relationships with teammates and across the organization. • Celebrates Change- Receptive to new ideas and responds to changes with flexibility and optimism. • Forward-thinking attitude – Consider how your actions and behavior influence or affect others, and how will this impact your future growth in the company. • Continues Learning and Improvement- Acknowledges own strengths and development needs and works to strengthen capabilities. OWNERSHIP SKILLS: • Help foster a positive workplace environment that encourages accountability, collaboration and transparency. • Self-awareness; understanding your learning style and personality traits. Focus on your strengths rather than your weaknesses. • Pride in one’s work by asking questions when needed, providing feedback and completed job tasks in a timely manner. • Aligning job responsibilities and projects with the company’s goal and mission. • Pro-active measures in daily work that anticipates problems and develops solutions. • Ask for clarification when needed. Work in an organized and structured environment to minimize stress during busy workdays. • Confidence to express ideas and solutions during meetings or projects. Openness to other employee’s opinions and feedback. • Establish performance goals and align personal interest and career aspiration with new tasks and responsibilities. • Offer solutions to problems rather than presenting issues. • Ask for constructive feedback regarding job performance. • Share responsibility for actively maintaining "workload items" for clinical and support buckets. PHYSICAL REQUIREMENT: • Exerting up to twenty-five pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. • Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. • Have close visual acuity to perform an activity including viewing a computer terminal, extensive reading, interpretation, etc. • Must possess the physical, mental, and cognitive skills needed to complete essential tasks, including abilities such as learning, remembering, focusing, categorizing, and integrating information for comprehension, problem-solving, and timely decision-making. • Must be able to be stationary for prolonged periods of time COGNITIVE REQUIREMENT: • Executes tasks independently. • Learns and memorizes tasks. • Maintains concentration/focus on tasks. • Performs task in a demanding environment requiring multi-task and prioritize work. • Must be comfortable working and interacting with large groups of people daily. BENEFITS & PERKS: Generous PTO allowance Holiday Pay Health, Dental & Vision Life Insurance Short-term disability Long-term disability 401k with discretionary match Uniform Allowance (clinic only) Professional Development We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any characteristic protected by law. Apply tot his job